(c) Purchase procurement administration

The management and staff of the Procurement and Logistics Division continue to focus on the reduction of procurement processing times for all functions, especially the processing times between the issuance of the purchase requisition and purchase order, the approval of purchase orders and the distribution of all documents to the suppliers.

It was not exactly clear which requisition for purchase date begins the actual procurement process.

The documentation of procurement cases left much to be desired the purchase files were incomplete.

74. The Board reviewed the procurement service provided to peace keeping field missions by the Purchase and Transportation Service.

The Administration agreed to improve the maintenance of purchase files and to widen the field of choice for procurement.

73. The Field Operations Division at Headquarters initiates on behalf of the field missions international procurement through the Field Mission Procurement Section of the Commercial Purchase and Transportation Service.

At Headquarters, the Board reviewed the adequacy of procurement planning in respect of the purchase of microcomputers.

See, e.g., the Public Procurement Law of Poland, article 75(2) and Purchase Contract Awards Act 2002 of Austria, para.

2. The procurement package, Reality, was an upgrade of a system that was being used by the Purchase and Transportation Service.

25D.38 Subprogramme 4, Commercial, procurement and transportation services, is carried out by the Purchase and Transportation Service and the Commercial Activities Service.

Besides, the Procurement Unit control sheet was prepared in this case well after the issue of the purchase order.

See Purchase Contract Awards Act 2002 of Austria, para. 116.10(4) and article 79(2) of the Public Procurement Law of Poland.

Lease versus purchase. Historical data and constant monitoring has shown that procurement is more cost effective than leasing, especially over extended periods.

IAPSO, currently the most advanced entity in e procurement, reports that all its procurement functions are carried out using electronic methods and all purchase orders are issued in its UNWebBuy e commerce application.

Meetings will be held periodically between the requisitioning offices and the staff of the Purchase and Transportation Service to discuss specific items of procurement.

The Purchase and Transportation Service relies on the endorsement of the officials concerned that the need and urgency exists and that expedited procurement action is required.

Under direction of the Procurement Officer and according to relevant guidelines, conducts requisite bidding for procurement contracts, submits documentation to the Contracts Committee for review acceptance, and subsequently prepares purchase orders contracts for goods and services for the mission.

Under the direction of the Chief of Procurement and according to relevant guidelines, rules and regulations, conducts requisite bidding for procurement contracts, submits documentation to the Contracts Committee for review acceptance, and subsequently prepares purchase orders contracts for goods and services.

Under the direction of the Chief Procurement Officer and according to relevant guidelines, conducts requisite bidding for procurement contracts, submits documentation to the Contracts Committee for review acceptance, and subsequently prepares purchase orders contracts for goods and services for the mission.

While the user can enter a requisition for purchase requirement into the system which creates a start date, the actual start for processing a requisition for purchase into a purchase order by procurement officers in headquarters or in the field offices actually occurs upon receipt of an approved requisition for purchase which occurs later, after the staff member has performed coordination and review.

Assists the Contracts Procurement Officer in the compilation of bid documents, and is responsible for follow up of purchase orders and contracts, monitoring deliveries, performance and related invoicing.

Under the direction of the Procurement and Shipping Officer and according to relevant guidelines, the incumbent will conduct requisite bidding for procurement contracts, prepare documentation for the Contracts Claims Officer and subsequently prepare purchase orders contracts for goods and services for the mission.

Purchase and Transportation

Some field offices did not comply with chapter 8 of the Manual with regard to procurement plans, rosters of vendors and purchase order logs (Angola, Eritrea and Ethiopia).

20. At UNHCR headquarters and most of its field offices, there is no annual purchase plan to regulate the procurement function in a cost effective and timely manner.

In the Syrian Arab Republic, OPS procurement facilities were noted to be in demand and were being utilized even for the purchase of equipment from government funds.

Purchase and Transportation Service

Purchase

A review of requisitions for procurement and corresponding purchase orders placed during January to September 1993 revealed that several purchase orders ranging from a low of 31 to a high of 175 were issued for the same product or service in a piecemeal manner.

For example, regarding procurement cases for the Pregny gate from July 2004 to June 2005, purchase orders and contracts exceeded the approved estimates by 643,000, or 11 per cent.

In addition, process efficiency should be factored in to the analysis, especially with respect to procurement cycles, such as the time lag between issuance of a purchase authorization and release of a purchase order or between the latter and the actual delivery of goods and services to end users.

19. UNHCR and most of its field offices do not have an annual purchase plan to regulate the procurement function in a cost effective and timely manner (see paras. 76 78).

The Organization and most of its field offices do not have an annual purchase plan to regulate the procurement function in a cost effective and timely manner (see paras. 76 78).

Purchase and transport tarpaulins, German Agro Action 400 000.00 purchase of yarn for nets

Considering that the issue of a requisition, its certification, processing issue of a purchase order, monitoring of delivery and final payment would all require utilization of manhours, such splitting up of requisitions and procurement should be avoided in the interest of a more cost effective procurement process.

Purchase Album

Purchase Album

Procurement and contracting

Procurement and supply.

Procurement and transportation

Since 1990, UNFPA has been undertaking quot agency procurement quot , that is, the purchase of contraceptives on behalf of other agencies and interested Governments in return for a percentage fee commission.

28. The integration of the functions relating to procurement services, currently using a software package, is contingent on the availability of a new version of the software, and its subsequent purchase and installation.

Purchase orders for procurement services which are also a strategy for leveraging additional resources for children amounted to 224 million, of which 77 per cent was for vaccines.

The current budget (2004 2005) increases in dollar terms again resulting in even larger procurement spending with a steady state in number of purchase orders to be raised.