Performance measurement of the procurement function

Staffing efficiency is only one measure of the cost efficiency of procurement performance.

Performance measurement The Board found that the United Nations had few indicators for measuring the performance of its procurement services.

Client satisfaction surveys should thus be part of the process of measuring procurement performance.

The performance indicator on the average length of the procurement cycle is not clearly linked to the stipulated procurement lead times.

(vii) The United Nations should develop appropriate performance measures for procurement activities

The United Nations has few performance measures for procurement activity (see para. 158).

quot (vii) The United Nations should develop appropriate performance measures for procurement activities and

UNDP appreciates the materials provided by the Auditors on performance measurement and will review this material with the aim of developing some experimental procurement performance measures, bearing in mind that the tailoring of performance indicators to the specific conditions of each unit involved in procurement is a complex and technical task.

Procurement Services should identify priorities for the guidance and training of its staff members in a structured manner, for example, based on the outcomes of their performance evaluations, and with reference to the organisation's procurement requirements and the Service's performance.

It addressed such matters as the issuance of a code of ethics for procurement staff, procurement planning, training, measures to improve lead time, vendor performance reporting and vendor registration.

Above all, there was an absence of any performance measures or targets in assessing the efficiency of procurement activities.

There was widespread support for efforts that could be made to assist in measuring performance within an organization's procurement function as well as determining costs of procurement, thereby increasing efficiency and effectiveness.

To increase programme performance, in Gaza, specific operations such as procurement of supplies should be conducted locally rather than from Jerusalem.

In paragraph 557, the Administration agreed with the Board's recommendation that it implement low value procurement principles, in line with the United Nations Procurement Manual and the Financial Regulations and Rules of the United Nations, in order to optimize procurement and staff performance.

These benefits should be the subject of an evaluation, including findings on procurement performance benchmarks and other best practices resulting from procurement reforms at United Nations Headquarters and other duty stations as appropriate.

On the sharing of procurement performance benchmarks and best practices (recommendation 1) and the concept of lead procurement agency (recommendation 2), it should be noted that since 2004, the HLCM has incorporated the work of the Inter Agency Procurement Working Group (IAPWG) into the HLCM agenda.

The Procurement Service has been making efforts to obtain vendor performance evaluations from requisitioners regularly and prior to the extension of contracts.

The Service indicated that the Chief Procurement Officers at the missions could be authorized to review the registration and performance of vendors.

211. The Board noted that UNDP does not currently employ any performance measures or targets in assessing the efficiency of procurement activities.

(c) The efficiency of procurement procedures and the use of measures or indicators to assist in monitoring the performance of purchasing sections and of suppliers.

(d) Ensure that performance bonds are obtained from contractors in a timely manner, in accordance with procurement directives (para. 99)

The Procurement Service would continue to encourage the Department and the missions to submit performance reports in a timely manner.

Similarly, the courses should guide supervisors on the policies and methodologies for terminating staff for inadequate performance. System procurement facility.

The implication is that it may be impossible to know the exact number of staff performing procurement functions in the decentralized organizations, which in turn makes it difficult to measure the cost of procurement or other performance dimensions.

43. The Board found that UNDP does not currently employ any performance measures or targets in assessing the efficiency of procurement activities (para. 211).

In the Board apos s view, the requirement for greater performance monitoring falls into three main areas the value for money achieved from procurement the cost of providing the procurement service and the development of the competency of the buying teams.

The data in the table should be complemented by other comparisons in order to facilitate the development of performance benchmarks for the international procurement system.

(g) UNDP introduces performance measures and targets as soon as practicable to assist management in monitoring and assessing the efficiency of procurement activities (para. 211).

(c) Procurement of a type excluded by the procurement regulations.

(2) When the procurement contract enters into force, the timely submission of a complaint under article 54 shall suspend performance of the procurement contract for a period of seven days, provided the complaint meets the requirements set forth in paragraph (1) of this article.

Overview of procurement

Procurement of contraceptives

The valid points raised in the preceding paragraph apply by and large equally to all organizations in terms of procurement of goods, works and services, and where procurement performance can be dependent on support services provided by other internal or external units.

In paragraph 312 of the report, UNDP agreed with the Board's recommendation that it evaluate supplier performance in terms of the guidance provided in the UNDP Procurement Manual.

Consistent with injunctions by the General Assembly regarding the desirability of measuring procurement performance, the Inspector identifies some of the techniques that should be employed to that end.

Assists the Contracts Procurement Officer in the compilation of bid documents, and is responsible for follow up of purchase orders and contracts, monitoring deliveries, performance and related invoicing.

Requests the Secretary General to ensure that the Department of Peacekeeping Operations communicates the information on vendor performance to all aviation offices involved, including the Procurement Service.

Requests the Secretary General to ensure that the Department of Peacekeeping Operations communicates the information on vendor performance to all aviation offices involved and the Procurement Service.

Formal receiving and inspection reports were completed in less than 3 per cent of OPS procurement actions examined by the Board (paras. 208 210). On performance measurement

The existing procurement systems did not provide the underlying systems needed to effectively monitor performance against the activities and outputs set by the unit.

The General Legal Division is proposing to conduct seminars in 2005 for the Procurement Service on software licence agreements, performance bonds and liquidated damages.

Rationalization of procurement practices

Distribution of procurement activities

Audit of procurement contracts